About The Brand
Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The iconic Paramount logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as Sunset Boulevard, The Godfather, Forrest Gump and Ferris Bueller's Day Off, and blockbuster franchises such as Star Trek, Transformers, and Mission Impossible. Recent innovative break-out films such as Interstellar, Arrival and A Quiet Place have added to Paramount's film legacy. Paramount Pictures Television's 13 Reasons Why, The Alienist and Jack Reacher have also been thrilling audiences. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount's passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount is a subsidiary of ViacomCBS, which reaches 700 million global subscribers through MTV, Nickelodeon, Comedy Central, BET and other media networks.
Overview and Responsibilities
This position is responsible for providing administrative support to the Senior Vice President on the National Publicity Team. This person will be responsible for assisting with the creation and implementation of public relations initiatives.
Responsibilities to include, but not limited to:
Provides administrative support for the Senior Vice President of National Publicity, including heavy phones, email correspondence, travel, expenses, managing executive’s calendar and scheduling/coordinating meetings.
Handles arrangements for all meetings on behalf of the executive, including booking conference rooms, creating/circulating Zoom links or dial-ins, issuing meeting requests/calendar invites, preparing agendas, keeping minutes, and resolutions for meetings as required.
Reads and reviews all relevant film breaks for accuracy and relevancy every weekday morning; compiles and distributes film breaks memos to internal and external lists.
Creates, maintains and updates film buckslips, one pagers, preview documents, and distribution lists (i.e. breaks/tune-ins, reviews/reactions) for all titles; liaises with production and legal as necessary to ensure all information is correct and department film slate document is up to date.
Maintains all internal team documents with the Administrative Assistant; gathering and inputting campaign updates to calendars, timelines, status reports, etc.
Relevant research duties as determined by the SVP and Senior Publicists, including web/social media research about talent/filmmaker media coverage, competitive releases, industry trends, etc.
Assists with drafting filmmaker schedules and inputting grooming and transportation updates.
Coordinates with SVP, filmmaker representatives, and glam booking agencies for filmmaker grooming and styling deals, including negotiating rates and scheduling.
Manages invoices, PO’s, and billing inquiries from publicity-related vendors (i.e. groomers, stylists, security, outside consultants/agencies, etc.); work with SVP, Senior Publicists, travel and finance to maintain budgets.
Sets and staffs all press screenings, including working with post-production and distribution to book theaters and arrange print trafficking; distributes press screening reports and reactions to internal and external lists.
Covers press screenings, press days, junkets, premieres, and other film-related events; handles film talent/filmmakers on-site at press days, junkets, premieres, interviews, and appearances, conventions (i.e. CinemaCon, Comic-Con, WonderCon, etc.), award shows, film festivals, and other publicity events.
Compiles and distributes national and online reviews to internal and external lists.
Brainstorms with publicity teams for film initiatives and fresh story ideas.
Be knowledgeable of national print, broadcast, and online outlets and writers/hosts in LA & NY; demonstrates a strong interest in national press, media and celebrity trends and consumes them across various platforms; stays up-to-date on relevant industry-related news and coverage of Paramount films, talent and filmmakers.
Minimum 1 year of related assistant experience
Highly Proficient with MS software including Word, Excel & PowerPoint
Ability to multitask and deliver under tight deadlines in a calm manner
Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time efficiently
Bachelor’s Degree preferred
Good relationship building skills
Experience in Entertainment Industry a plus
Should be familiar with a variety of industry and media concepts, practices, and procedures
Excellent organizational skills and attention to detail
Ability to prioritize and meet deadlines
Self-motivated and proactive
Desire to consume and learn about press, media, and entertainment industry
Has a positive attitude and drive to contribute to both team and department
ViacomCBS is an equal opportunity employer (EOE) including disability/vet.
At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
Job Locations US-CA-Hollywood
Brand Paramount Pictures
Job Type Full-Time Staff
iCIMS ID 2021-15968
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.viacbs.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to email@example.com. Only messages left for this purpose will be returned.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Beware of Recruiting Fraud
Job applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms. The scammers frequently misappropriate and use a company’s logo and photos of its executives to give the appearance of legitimacy. The scam preys upon those seeking employment, and uses false fraudulent offers of employment with employers, such as CBS, to steal from the victims. CBS believes that one of the best ways to put a stop to this scam is to make you aware of it.
No applicant for employment with CBS is ever required to pay any money as part of the job application or hiring process, and CBS’s job recruitment process involves in person and/or telephonic interviews in most cases.
In addition, CBS’s job recruiting staff sends email communications to job applicants from “@cbs.com” email accounts only. Any email that states to be from CBS but does not have a “@cbs.com” address should be assumed to be fraudulent.
Recognizing Recruiting Fraud
The following are warning signs of recruiting fraud:
What You Can Do
If you believe you have been the victim of job recruiting fraud, you can: