ViacomCBS Executive Assistant, Creative Music & Licensing Strategy in Hollywood, California
About The Brand
ViacomCBS (NASDAQ: VIAC; VIACA) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic consumer brands, its portfolio includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, CBS All Access, Pluto TV and Simon & Schuster, among others. The company delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, ViacomCBS provides powerful capabilities in production, distribution and advertising solutions for partners on five continents.
Overview and Responsibilities
We're looking for a candidate who wants to use their music and licensing experience for an opportunity at one of the world's biggest entertainment companies. Does this sound exciting? Then we have a fantastic opportunity for you! We’re searching for our next assistant to provide administrative support for three Vice Presidents of Creative Music & Licensing Strategy in our Hollywood office.
Our department is responsible for the business affairs of all music and media licensing coming in and going out of the complete ViacomCBS brand umbrella. We are a diverse and dynamic team that negotiates deals, ties up copyright and clearance issues, provides music supervision services, and sources and integrates creative assets into our original programming. It's a phenomenal team to work for, and we are excited to welcome the newest member of our team!
Responsibilities include but are not limited to:
Maintaining the calendars and phones for three executives, including coordinating many appointments, meetings and conference calls with a variety of partners
Assisting in planning of events and outings for department outings and vendor/client events, responding to facility and location coordination/issues, and assisting with special projects as needed
Coordinating all necessary travel and expense arrangements
Revising, building, and editing correspondence, agendas, recaps and agreements
Preparing, distributing and coordinating sales documents, pitch decks, and presentations
Updating and distributing organizational documents for the entire department, including contact lists and ViacomCBS Organizational Charts
Ordering and maintaining office supplies for the West Coast office
Liaising with building management regarding all facilities problems and needs, new hire requests, and general building concerns
Performing music research for requested titles, including research on record labels, publishers, artists, labels, publishing information, and sampled material using various internet and in-house programs
Track, archive and coordinate the entire process and execution of payment of licenses, including securing signatures on license agreements, processing payment through S/MART, and scanning all agreements into our file server
Research time-sensitive payment information in SAP, attending to customer services needs for payment inquiries, and coordinating payment issues with Accounting, Production Management, Tax Compliance and Accounts Payable
Research copyright information (i.e. record label information, songwriter information, publishing information and film and TV distributors)
Tracking and updating programming rights and show tracking reports, including end of year accruals
Coordinating and maintaining the reporting and placing of cue sheets on the shared drive and in their respective folders
3+ years’ experience in an office environment
Experience and proficiency with the Microsoft Office Suite
Strong organization skills and a sharp attention to detail
Excellent quantitative and qualitative research skills
Strong written and oral interpersonal communication skills
Strong multi-tasking skills a must
Ability to work independently without constant supervision and to make prudent judgment calls
Ability to build and encourage good working relationships within the music supervision & licensing community
Preferable experience working in the TV/Music/Entertainment industries, ideally within the capacity of music supervision and/or music & media licensing
ViacomCBS is an equal opportunity employer (EOE) including disability/vet.
At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
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Location : CityStateForPosting Hollywood, CA
Job Locations US-CA-Hollywood
Job Type Full-Time Staff
iCIMS ID 2020-14001