About The Brand
VidCon is the world's largest event for fans, creators, executives and brands who are passionate about online video and building diverse communities. Their flagship show, VidCon US, recently celebrated its 10th anniversary, welcoming 75,000 attendees and over 120 brand exhibitors. VidCon continued its global expansion this year, announcing the first-ever VidCon Asia Summit, which is set for December 2019, and VidCon Mexico, coming in 2020, adding to its roster of international events in Australia and London. VidCon was founded by veteran YouTube creators John and Hank Green (Vlogbrothers). VidCon is a subsidiary of ViacomCBS (NASDAQ: VIAB, VIA), a global content company with premier television, film and digital entertainment brands.
Overview and Responsibilities
Do you love all things social and online video? We are looking for an Executive Assistant to play an integral role in ensuring the continued, long-term success of the VidCon team! You will serve as the face, internally and externally, of the executive team, providing total administrative support, and managing the day-to-day operations of the Hollywood office. We are comprised of the GM, Vice President of Programming, Vice President of Marketing, and Vice President of Operations. The Executive Assistant will handle both general administrative duties, as well as special projects!
Maintain all executives’ calendars, coordinate meetings, and serve as point person for meeting requests, meeting logistics, tech needs, and document preparation both internally and externally.
Proactively advise executives regarding calls, appointments, meetings, and deadlines
Act as liaison between VidCon and ViacomCBS department assistants and outside vendors/agencies
Arrange department office supply and equipment ordering. Provide daily operational management and contact with Facilities, IT Help Desk, A/V and Telecom
Prepare all executive travel arrangements and process, submit, and file travel and expense reports
Update and maintain contact sheets and other departmental documents
Distribute information and materials to VidCon staff on an as needed basis
Support VidCon team at select events as needed
Assist in preparing presentations, spreadsheets, and other VidCon documents/materials
Assist in organizing VidCon and Viacom Digital Studio team activities such as offsites
Assist in gathering and reporting key data and metrics internally and externally
Continue to grow knowledge of online content and creators, expanding across all genres and platforms
Maintain a problem solving mentality
1-2 years of experience in Digital/Social Media (strong internship experience considered)
Adobe Creative Suite, including Photoshop and Premier
Proactive and eager, detail oriented, and deadline oriented
Organizational and meticulous
Strong interpersonal and relationship building skills
Excellent oral, written, interpersonal, and judgment skills with the ability to collaborate with staff, other administrators, internal and external contacts, and senior management
Ability to work under tight deadlines
Nimble and able to pivot with short notice
Ability to effectively prioritize and handle multiple tasks from multiple people
ViacomCBS is an equal opportunity employer (EOE) including disability/vet.
At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
Job Locations US-CA-Hollywood
Job Type Full-Time Staff
iCIMS ID 2021-16067
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An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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