Job Information

ViacomCBS Executive Assistant- VidCon in Hollywood, California

About The Brand

VidCon is the world's largest event for fans, creators, executives and brands who are passionate about online video and building diverse communities. Their flagship show, VidCon US, recently celebrated its 10th anniversary, welcoming 75,000 attendees and over 120 brand exhibitors. VidCon continued its global expansion this year, announcing the first-ever VidCon Asia Summit, which is set for December 2019, and VidCon Mexico, coming in 2020, adding to its roster of international events in Australia and London. VidCon was founded by veteran YouTube creators John and Hank Green (Vlogbrothers). VidCon is a subsidiary of ViacomCBS (NASDAQ: VIAB, VIA), a global content company with premier television, film and digital entertainment brands.

Overview and Responsibilities

Do you love all things social and online video? We are looking for an Executive Assistant to play an integral role in ensuring the continued, long-term success of the VidCon team! You will serve as the face, internally and externally, of the executive team, providing total administrative support, and managing the day-to-day operations of the Hollywood office. We are comprised of the GM, Vice President of Programming, Vice President of Marketing, and Vice President of Operations. The Executive Assistant will handle both general administrative duties, as well as special projects!


  • Maintain all executives’ calendars, coordinate meetings, and serve as point person for meeting requests, meeting logistics, tech needs, and document preparation both internally and externally.

  • Proactively advise executives regarding calls, appointments, meetings, and deadlines

  • Act as liaison between VidCon and ViacomCBS department assistants and outside vendors/agencies

  • Arrange department office supply and equipment ordering. Provide daily operational management and contact with Facilities, IT Help Desk, A/V and Telecom

  • Prepare all executive travel arrangements and process, submit, and file travel and expense reports

  • Update and maintain contact sheets and other departmental documents

  • Distribute information and materials to VidCon staff on an as needed basis

  • Support VidCon team at select events as needed

  • Assist in preparing presentations, spreadsheets, and other VidCon documents/materials

  • Assist in organizing VidCon and Viacom Digital Studio team activities such as offsites

  • Assist in gathering and reporting key data and metrics internally and externally

  • Continue to grow knowledge of online content and creators, expanding across all genres and platforms

  • Maintain a problem solving mentality

Basic Qualifications

  • Bachelor's Degree

  • 1-2 years of experience in Digital/Social Media (strong internship experience considered)

Additional Qualifications

  • Adobe Creative Suite, including Photoshop and Premier

  • Proactive and eager, detail oriented, and deadline oriented

  • Organizational and meticulous

  • Strong interpersonal and relationship building skills

  • Excellent oral, written, interpersonal, and judgment skills with the ability to collaborate with staff, other administrators, internal and external contacts, and senior management

  • Ability to work under tight deadlines

  • Nimble and able to pivot with short notice

  • Ability to effectively prioritize and handle multiple tasks from multiple people

ViacomCBS is an equal opportunity employer (EOE) including disability/vet.

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

Job Locations US-CA-Hollywood

Brand VidCon

Function Digital

Job Type Full-Time Staff

iCIMS ID 2021-16067