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ViacomCBS Executive Assistant, Global Creative & Franchise Story Group - ViacomCBS Consumer Products in New York, New York

About The Brand

ViacomCBS (NASDAQ: VIAC; VIACA) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic consumer brands, its portfolio includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, CBS All Access, Pluto TV and Simon & Schuster, among others. The company delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, ViacomCBS provides powerful capabilities in production, distribution and advertising solutions for partners on five continents.

Overview and Responsibilities

The Global Creative & Franchise Story Group, Consumer Products department is looking for an Executive Assistant to join their team. This position provides comprehensive administrative support and handles the day-to-day operations for 4 creative executives (Senior Vice President & Vice President level). This position has frequent contact with all facets of ViacomCBS. Additionally, this role supports other members of the executives’ teams and interfaces regularly with other senior executives’ assistants throughout ViacomCBS.


  • Maintaining Outlook calendars; manage overlapping meetings, events, and conflicts for executives

  • Overseeing AV, catering, printouts, etc., as needed for meetings

  • Organizing and coordinating domestic & International travel itineraries (post Covid)

  • Handling remote working tech needs and other issues

  • Processing expense reports and invoices

  • Coordinating and planning team off-sites, events, etc.

  • Preparing for and participating in all departmental creative brainstorms & trend gathering reports

  • Assisting with internal communications (maintain department lists, printing/distribution of agendas & status reports, presentations, etc.)

  • Maintaining departmental shared drives and other tracking systems

  • Working with Department lead’s direct reports to assist with department organization (handle weekly staff meetings, etc.)

Basic Qualifications

  • 1-2 years of relevant admin experience (internships included)

  • Bachelor’s degree

  • Excellent computer skills (Microsoft Word, Excel, Power Point, Keynote are essential; Illustrator and Photoshop a plus!)

Additional Qualifications

  • Flexible, adaptable & creative

  • Ability to prioritize and handle multiple tasks

  • Energetic, friendly, self-starting, problem-solver, positive

  • Ability to work in a high pressure, fast moving environment

  • Ability to maintain confidentiality regarding sensitive issues or information

  • Ability to successfully interact with individuals at all levels of an organization

  • Strong written and verbal communication skills

  • Highly organized with a strong attention to detail

ViacomCBS is an equal opportunity employer (EOE) including disability/vet.

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

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Location : CityStateForPosting New York, NY

Job Locations US-NY-New York

Brand ViacomCBS

Function Administrative Support

Job Type Full-Time Staff

iCIMS ID 2020-14762