Job Information

ViacomCBS Executive Assistant - Strategic Planning in New York, New York

About The Brand

ViacomCBS (NASDAQ: VIAC; VIACA) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic consumer brands, its portfolio includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, Pluto TV and Simon & Schuster, among others. The company delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, ViacomCBS provides powerful capabilities in production, distribution and advertising solutions for partners on five continents.

Overview and Responsibilities

Do you want to be a key member of the Strategic Planning team at ViacomCBS? Then come join as an Executive Assistant! This role will require you to be very detail orientated and flourish in a fast paced and dynamic environment. A forward thinker who anticipates needs and is passionate about ensuring the EVP and other senior members of the team have smooth and focused schedules. He/She should be good communicator with a passion for administrative work and a desire to help others. This candidate will develop and maintain key relationships with key internal assistants.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Coordinate internal and external meetings for multiple executives, book conference rooms, schedule Zooms / conference calls, and handle phone calls

  • Manage hectic and complex calendars, owning the day-to-day calendar for team members (EVP and one to two SVPs)

  • Build and maintain strong working relationships with other VCBS departments and external partners, including assistants to members of the VCBS Senior Leadership Team.

  • Prepare expense reports and purchase requisitions

  • Coordinate travel arrangements booking flights, car pick-ups, hotels

  • When on site, general office duties as needed including but not limited to maintaining office supplies and responding to facility issues

  • Attending to ViacomCBS client groups and vendors regarding payment inquiries and coordinate payment issues with key accounting teams

  • As directed by senior team members, assist with preparing emails, documents and other Word, Excel and PowerPoint documents in addition to filing, producing copies and storing/saving key documents

  • Perform specific projects on as needed basis.

Basic Qualifications

  • 4+ years of experience as an executive assistant, including experience supporting executives at the SVP/EVP level in VCBS, or equivalent level

Additional Qualifications

  • Ability to proactively manage multiple projects

  • Excellent attention to detail

  • Expertise in Microsoft Outlook, Excel, Word, Power Point and Zoom

  • You are a team player with a positive, “can-do” attitude, who exhibits a deep passion for supporting Executive leaders and senior management

  • Interest in media a plus

  • Comfortable working in a fast-paced and high-pressured environment

  • Have strong communication skills and be forward-thinking, anticipating needs of team members

  • BA/BS degree is preferred, but not required

  • You have an entrepreneurial drive, passion, and natural curiosity for the work

#Li-JR1

ViacomCBS is an equal opportunity employer (EOE) including disability/vet.

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

Job Locations US-NY-New York

Brand ViacomCBS

Function Administrative Support

Job Type Full-Time Staff

iCIMS ID 2021-16154