About The Brand
ViacomCBS (NASDAQ: VIAC; VIACA) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic consumer brands, its portfolio includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, Pluto TV and Simon & Schuster, among others. The company delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, ViacomCBS provides powerful capabilities in production, distribution and advertising solutions for partners on five continents.
Overview and Responsibilities
Do you want to be a key member of the Strategic Planning team at ViacomCBS? Then come join as an Executive Assistant! This role will require you to be very detail orientated and flourish in a fast paced and dynamic environment. A forward thinker who anticipates needs and is passionate about ensuring the EVP and other senior members of the team have smooth and focused schedules. He/She should be good communicator with a passion for administrative work and a desire to help others. This candidate will develop and maintain key relationships with key internal assistants.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinate internal and external meetings for multiple executives, book conference rooms, schedule Zooms / conference calls, and handle phone calls
Manage hectic and complex calendars, owning the day-to-day calendar for team members (EVP and one to two SVPs)
Build and maintain strong working relationships with other VCBS departments and external partners, including assistants to members of the VCBS Senior Leadership Team.
Prepare expense reports and purchase requisitions
Coordinate travel arrangements booking flights, car pick-ups, hotels
When on site, general office duties as needed including but not limited to maintaining office supplies and responding to facility issues
Attending to ViacomCBS client groups and vendors regarding payment inquiries and coordinate payment issues with key accounting teams
As directed by senior team members, assist with preparing emails, documents and other Word, Excel and PowerPoint documents in addition to filing, producing copies and storing/saving key documents
Perform specific projects on as needed basis.
Ability to proactively manage multiple projects
Excellent attention to detail
Expertise in Microsoft Outlook, Excel, Word, Power Point and Zoom
You are a team player with a positive, “can-do” attitude, who exhibits a deep passion for supporting Executive leaders and senior management
Interest in media a plus
Comfortable working in a fast-paced and high-pressured environment
Have strong communication skills and be forward-thinking, anticipating needs of team members
BA/BS degree is preferred, but not required
You have an entrepreneurial drive, passion, and natural curiosity for the work
ViacomCBS is an equal opportunity employer (EOE) including disability/vet.
At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
Job Locations US-NY-New York
Function Administrative Support
Job Type Full-Time Staff
iCIMS ID 2021-16154
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.viacbs.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to email@example.com. Only messages left for this purpose will be returned.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Beware of Recruiting Fraud
Job applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms. The scammers frequently misappropriate and use a company’s logo and photos of its executives to give the appearance of legitimacy. The scam preys upon those seeking employment, and uses false fraudulent offers of employment with employers, such as CBS, to steal from the victims. CBS believes that one of the best ways to put a stop to this scam is to make you aware of it.
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