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ViacomCBS Business Administrative Assistant in St. Petersburg, Florida

REF#: 38121

CBS BUSINESS UNIT: CBS Television Stations

JOB TYPE: Full-Time Staff

JOB SCHEDULE: Full-Time

JOB LOCATION: St. Petersburg, FL

ABOUT US:

CBS Television Stations consists of 29 owned-and-operated stations, including 16 that are part of the CBS Television Network, eight affiliates of The CW Network, three independent stations and two MyNetworkTV affiliates. Among its stations are WCBS-TV and WLNY-TV (New York), KCBS-TV and KCAL-TV (Los Angeles), WBBM-TV (Chicago), KYW-TV and WPSG-TV (Philadelphia), KTVT-TV and KTXA-TV (Dallas-Ft. Worth), KPIX-TV and KBCW-TV (San Francisco), WBZ-TV and WSBK-TV (Boston), WUPA-TV (Atlanta), WWJ-TV and WKBD-TV (Detroit), KSTW-TV (Seattle), WTOG-TV (Tampa-St. Petersburg), WCCO-TV (Minneapolis), KCNC-TV (Denver), WFOR-TV and WBFS-TV (Miami), KOVR-TV and KMAX-TV (Sacramento), KDKA-TV and WPCW-TV (Pittsburgh), WJZ-TV (Baltimore), as well as WCCO-TV’s satellite stations KCCO-TV (Alexandria, Minn.) and KCCW-TV (Walker, Minn.).

DESCRIPTION:

Job Description: Primarily responsible for performance and support of business office functions as well as general administrative duties; to include receptionist/front desk management. Needs be a multi-tasker with broad business experience, excellent communication, customer service, computer, and organizational skills.

Responsibilities:

Business/Credit/Collections Support:

  • Check credit references on all new clients

  • Respond to external requests for credit references

  • Monitor cash-in-advance accounts to ensure payment

  • Monitor cash and credit card payments, validate all payment posting

  • Process weekly and monthly billing

  • Balance and reconcile revenue daily and monthly

  • Assist local Account Executives with the collection of delinquent accounts. make collection calls to clients and provide additional invoice copies or other documentation as requested

  • Assist clients with credit portal set-up

  • Process approved credit and debit adjustments

  • Prepare aging/status reports for management and sales staff as the need arises

Business/Administrative Support:

  • Distribution and coding of incoming invoices for approval by the appropriate department manager

  • Ensure timely delivery of invoices to GBS for entry

  • Answer incoming and internal telephone calls and transfer to accurate department

  • Greet guests and clients of station

  • Distribute prizes verifying ID and accurate completion of tax forms

  • Process all station shipping and mailing

  • Generate/mail EEO letters for new job postings

  • Order and Maintain Office Supplies

  • Generate PO’s for film and administrative agreements

  • Notary

  • Various other duties as assigned

QUALIFICATIONS:

Preferred Skills/Experience: 3-5 years successful Accounts Payable/Receivable/Office Administration experience. Excellent communication and organization skills. Highly computer literate, to include MS Office/Word/Excel. Experience with Oracle and Wide Orbit is a plus.

Preferred Education Level: Associate Degree or Equivalent Experience

Major: Business/Accounting

FUNCTION: Administration

EEO Statement:

ViacomCBS is an equal opportunity employer (EOE) including disability/vet.

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access www.viacbs.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned.

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