ViacomCBS Business Administrative Assistant in St. Petersburg, Florida
CBS BUSINESS UNIT: CBS Television Stations
JOB TYPE: Full-Time Staff
JOB SCHEDULE: Full-Time
JOB LOCATION: St. Petersburg, FL
CBS Television Stations consists of 29 owned-and-operated stations, including 16 that are part of the CBS Television Network, eight affiliates of The CW Network, three independent stations and two MyNetworkTV affiliates. Among its stations are WCBS-TV and WLNY-TV (New York), KCBS-TV and KCAL-TV (Los Angeles), WBBM-TV (Chicago), KYW-TV and WPSG-TV (Philadelphia), KTVT-TV and KTXA-TV (Dallas-Ft. Worth), KPIX-TV and KBCW-TV (San Francisco), WBZ-TV and WSBK-TV (Boston), WUPA-TV (Atlanta), WWJ-TV and WKBD-TV (Detroit), KSTW-TV (Seattle), WTOG-TV (Tampa-St. Petersburg), WCCO-TV (Minneapolis), KCNC-TV (Denver), WFOR-TV and WBFS-TV (Miami), KOVR-TV and KMAX-TV (Sacramento), KDKA-TV and WPCW-TV (Pittsburgh), WJZ-TV (Baltimore), as well as WCCO-TV’s satellite stations KCCO-TV (Alexandria, Minn.) and KCCW-TV (Walker, Minn.).
Job Description: Primarily responsible for performance and support of business office functions as well as general administrative duties; to include receptionist/front desk management. Needs be a multi-tasker with broad business experience, excellent communication, customer service, computer, and organizational skills.
Check credit references on all new clients
Respond to external requests for credit references
Monitor cash-in-advance accounts to ensure payment
Monitor cash and credit card payments, validate all payment posting
Process weekly and monthly billing
Balance and reconcile revenue daily and monthly
Assist local Account Executives with the collection of delinquent accounts. make collection calls to clients and provide additional invoice copies or other documentation as requested
Assist clients with credit portal set-up
Process approved credit and debit adjustments
Prepare aging/status reports for management and sales staff as the need arises
Distribution and coding of incoming invoices for approval by the appropriate department manager
Ensure timely delivery of invoices to GBS for entry
Answer incoming and internal telephone calls and transfer to accurate department
Greet guests and clients of station
Distribute prizes verifying ID and accurate completion of tax forms
Process all station shipping and mailing
Generate/mail EEO letters for new job postings
Order and Maintain Office Supplies
Generate PO’s for film and administrative agreements
Various other duties as assigned
Preferred Skills/Experience: 3-5 years successful Accounts Payable/Receivable/Office Administration experience. Excellent communication and organization skills. Highly computer literate, to include MS Office/Word/Excel. Experience with Oracle and Wide Orbit is a plus.
Preferred Education Level: Associate Degree or Equivalent Experience
ViacomCBS is an equal opportunity employer (EOE) including disability/vet.
At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status
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