Job Information
ViacomCBS Business Administrative Assistant in St. Petersburg, Florida
REF#: 38121
CBS BUSINESS UNIT: CBS Television Stations
JOB TYPE: Full-Time Staff
JOB SCHEDULE: Full-Time
JOB LOCATION: St. Petersburg, FL
ABOUT US:
CBS Television Stations consists of 29 owned-and-operated stations, including 16 that are part of the CBS Television Network, eight affiliates of The CW Network, three independent stations and two MyNetworkTV affiliates. Among its stations are WCBS-TV and WLNY-TV (New York), KCBS-TV and KCAL-TV (Los Angeles), WBBM-TV (Chicago), KYW-TV and WPSG-TV (Philadelphia), KTVT-TV and KTXA-TV (Dallas-Ft. Worth), KPIX-TV and KBCW-TV (San Francisco), WBZ-TV and WSBK-TV (Boston), WUPA-TV (Atlanta), WWJ-TV and WKBD-TV (Detroit), KSTW-TV (Seattle), WTOG-TV (Tampa-St. Petersburg), WCCO-TV (Minneapolis), KCNC-TV (Denver), WFOR-TV and WBFS-TV (Miami), KOVR-TV and KMAX-TV (Sacramento), KDKA-TV and WPCW-TV (Pittsburgh), WJZ-TV (Baltimore), as well as WCCO-TV’s satellite stations KCCO-TV (Alexandria, Minn.) and KCCW-TV (Walker, Minn.).
DESCRIPTION:
Job Description: Primarily responsible for performance and support of business office functions as well as general administrative duties; to include receptionist/front desk management. Needs be a multi-tasker with broad business experience, excellent communication, customer service, computer, and organizational skills.
Responsibilities:
Business/Credit/Collections Support:
Check credit references on all new clients
Respond to external requests for credit references
Monitor cash-in-advance accounts to ensure payment
Monitor cash and credit card payments, validate all payment posting
Process weekly and monthly billing
Balance and reconcile revenue daily and monthly
Assist local Account Executives with the collection of delinquent accounts. make collection calls to clients and provide additional invoice copies or other documentation as requested
Assist clients with credit portal set-up
Process approved credit and debit adjustments
Prepare aging/status reports for management and sales staff as the need arises
Business/Administrative Support:
Distribution and coding of incoming invoices for approval by the appropriate department manager
Ensure timely delivery of invoices to GBS for entry
Answer incoming and internal telephone calls and transfer to accurate department
Greet guests and clients of station
Distribute prizes verifying ID and accurate completion of tax forms
Process all station shipping and mailing
Generate/mail EEO letters for new job postings
Order and Maintain Office Supplies
Generate PO’s for film and administrative agreements
Notary
Various other duties as assigned
QUALIFICATIONS:
Preferred Skills/Experience: 3-5 years successful Accounts Payable/Receivable/Office Administration experience. Excellent communication and organization skills. Highly computer literate, to include MS Office/Word/Excel. Experience with Oracle and Wide Orbit is a plus.
Preferred Education Level: Associate Degree or Equivalent Experience
Major: Business/Accounting
FUNCTION: Administration
EEO Statement:
ViacomCBS is an equal opportunity employer (EOE) including disability/vet.
At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access www.viacbs.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned.
Current Search Criteria
closeReasonable Accommodations
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.viacbs.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
closeRecruiting Fraud Statement
Beware of Recruiting Fraud
Job applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms. The scammers frequently misappropriate and use a company’s logo and photos of its executives to give the appearance of legitimacy. The scam preys upon those seeking employment, and uses false fraudulent offers of employment with employers, such as CBS, to steal from the victims. CBS believes that one of the best ways to put a stop to this scam is to make you aware of it.
No applicant for employment with CBS is ever required to pay any money as part of the job application or hiring process, and CBS’s job recruitment process involves in person and/or telephonic interviews in most cases.
In addition, CBS’s job recruiting staff sends email communications to job applicants from “@cbs.com” email accounts only. Any email that states to be from CBS but does not have a “@cbs.com” address should be assumed to be fraudulent.
Recognizing Recruiting Fraud
The following are warning signs of recruiting fraud:
- You are required to provide your credit card, bank account number(s) or other personal financial information as part of the “job application” process.
- The open position does not appear on the company’s website listing of job positions.
- The contact email address contains a domain other than “@cbs.com”, such as “@live.com”, “@gmail.com”, or another personal email account.
- The position required an initial monetary investment, such as a payment by wire transfer.
- The posting includes spelling and grammatical errors.
- You are offered a payment or “reward” in exchange for allowing the use of your bank account (e.g., for depositing checks or transferring money related to employment).
- You are asked to provide a photo of yourself.
- The job posting does not mention required qualifications and job responsibilities, but instead focuses on the amount of money to be made.
- The job posting reflects initial pay that is high compared to the average compensation for the position type.
- The "employer" contacts you by phone, but there is no way to call them back or the number is not active or goes only to a voice message box.
What You Can Do
If you believe you have been the victim of job recruiting fraud, you can:
- File an incident report at http://www.cybercrime.gov
- File a complaint with the FBI at: https://ic3.gov
- Call the FTC at: 1-877-FTC-HELP (1-877-382-4357)
- Contact the local police to report the fraud.
- Contact your bank or credit card company to close the account and dispute the charges.