ViacomCBS Administrative Assistant, Content Creative & Media in Los Angeles, California
CBS BUSINESS UNIT: CBS Television Network
JOB TYPE: Full-Time Staff
JOB SCHEDULE: Full-Time
JOB LOCATION: Los Angeles, CA
CBS was established in 1928, when founder William Paley purchased 16 independent radio stations and christened them the Columbia Broadcast System. Today, with more than 200 television stations and affiliates reaching virtually every home in the United States, CBS's total network lineup was watched by more than 110 million people a week during the 2017/2018 season. CBS has been the #1 network in primetime for 10 consecutive seasons. The network has the #1 comedy/scripted program, THE BIG BANG THEORY; #1 newsmagazine, 60 MINUTES; #l late night program, THE LATE SHOW WITH STEPHEN COLBERT and #1 daytime drama, THE YOUNG AND THE RESTLESS. Its programming arms include CBS Entertainment, CBS News and CBS Sports.
The SVP Content Creative and SVP Media are looking for a sharp, detail-oriented Administrative Assistant to provide dedicated administrative assistance. You will have complete ownership of their calendars, expenses, meeting agendas and manage complex travel itineraries. You will be the go-to resource for the team on processes, procedures and help escalate urgent matters, all while keeping a good pulse on the organization’s health and morale. You will be working in a fast-paced environment with passionate team members who are focused on quality and execution. You must thrive on creativity and innovation, working to inspire a multifunctional team with an approach that embraces teamwork, collaboration, mentorship, open communication and diversity.
Heavy calendar management in an ever-changing, fast-paced environment.
Ownership of various meetings, collecting and creating agendas.
Involved project work dependent on org needs.
Plan and execute on-site and off-site meetings, dinners, and team events.
Prepare monthly expense reports and handle complex travel itineraries.
Set up travel and accommodations for executives or visitors coming to CBS.
Serve as the face of CBS on behalf of your leads and help them build great relationships with internal stakeholders and external contacts.
Establish trusted relationships across the extended management team, i.e., C-suite leaders, key client leaders, etc.
Work to develop and implement new processes and mechanisms that will ultimately improve team performance, creativity, communication and collaboration.
- 1-3 years of experience in in talent management, project management, consulting, or marketing and/or 1-3 years of experience in an administrative support role.
Advanced knowledge of Outlook e-mail/calendar, Zoom, Slack, OneDrive, SharePoint, Excel, PowerPoint and Keynote.
Experience with heavy calendaring for multiple principals or teams.
Track record of consistently going above and beyond.
Understanding of traditional and digital entertainment marketing, including but not limited to on-air, display, print, OOH, paid social, performance and digital media channels.
Exemplary team player able to build relationships quickly with internal and external stakeholders with a wide range of personality types.
Comfortable in a test-and-learn environment.
Possess strong decision-making skills and can operate with significant autonomy and discretion.
Creative thinker with strategic and analytical prowess.
Detail oriented with strong project management skills.
Ability to prioritize in a complex, fast-paced environment.
An excellent listener and communicator with a high EQ.
Strong verbal and written communication skills.
ViacomCBS is an equal opportunity employer (EOE) including disability/vet.
At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status
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