ViacomCBS Coordinator, Awards & Corporate Affairs in West Hollywood, California
CBS BUSINESS UNIT: Showtime
JOB TYPE: Full-Time Staff
JOB SCHEDULE: Full-Time
JOB LOCATION: West Hollywood, CA
The Coordinator position will support the Awards and Corporate Affairs department; reporting into the network’s head of Awards and Corporate Affairs. The ideal candidate possesses superior organizational and communication skills and operates with impeccable attention to detail. The qualified candidate is able to effectively balance shifting demands with dynamic schedules, multitask in a fast-paced environment and function under pressure within deadlines. The position will be responsible for coordinating schedules and logistics for events related to the awards department, facilitating a multitude of award submissions and managing departmental records and documents. Professionalism, a positive attitude and an ability to work collaboratively and efficiently with many different personalities are required.
Run point on talent event logistics; including coordinating between talent representatives, SHOWTIME talent travel booker, and third-party services such as hair, makeup and styling for talent.
Work with Manager of Awards to facilitate award submission and entries; communicating with entrants, collecting supporting materials, completing required forms and maintaining entry grids and other internal documents.
Supervise the delivery of all required audio and video materials to award ceremonies, press conferences and panels; including the creation of clip reels.
Build and track project budgets; responsible for financial processes of check requests, invoices, and purchase orders.
Responsible for collecting and maintaining current production documents such as credits, crew sheets, cast lists and schedules from various departments across the network.
Manage desk of VP, Awards and Corporate Affairs including phone log, schedule and expense reports.
The Coordinator reports directly to the VP, Awards & Corporate Affairs.
Expected to effectively communicate regular status reports and anticipate upcoming tasks based on deadlines and schedules.
KNOWLEDGE, SKILLS, AND ABILITIES:
Minimum of three years of experience in the media industry; one-year experience in an Awards specific role.
Proficiency with Microsoft Word, Excel and Powerpoint
Ability to work periodically on evenings and weekends (overtime) when needed
Ability to balance responsibilities and work comfortably in a fast-paced environment
Superior oral and written communication skills combined with a high level of professionalism
Impeccable attention to detail and organization
Ability to anticipate and work proactively
Maintain strict confidentiality and discretion
EDUCATION AND EXPERIENCE:
- College degree preferred, not required
SHOWTIME continues to make its mark across the cultural landscape with one of the most successful programming lineups in television. The SHOWTIME programming slate features original series including Emmy® nominated limited series ESCAPE AT DANNEMORA, BILLIONS, HOMELAND, SHAMELESS, THE CHI, RAY DONOVAN, THE AFFAIR, KIDDING, BLACK MONDAY, THE LOUDEST VOICE, CITY ON A HILL, THE L WORD: GENERATION Q, BACK TO LIFE, WORK IN PROGRESS and ON BECOMING A GOD IN CENTRAL FLORIDA. The network’s eclectic, brand-defining programming is further distinguished by the captivating offerings of SHOWTIME Documentary Films, including docuseries THE CIRCUS: INSIDE THE WILDEST POLITICAL SHOW ON EARTH, Emmy-nominated WU-TANG CLAN: OF MICS AND MEN and THE FOURTH ESTATE and documentary films THE KINGMAKER and READY FOR WAR. SHOWTIME Sports continues to dominate with its flagship franchise SHOWTIME CHAMPIONSHIP BOXING® and the Emmy Award-winning series INSIDE THE NFL. SHOWTIME is currently available to subscribers via cable, DBS and telco providers, and as a stand-alone streaming service through Amazon, Apple®, Google, LG Smart TVs, Oculus Go, Roku®, Samsung and Xbox One. Consumers can also subscribe to SHOWTIME via Amazon’s Prime Video Channels, DirecTV Now, FuboTV, Hulu, Sling TV and YouTube TV. The network’s authentication service, SHOWTIME ANYTIME, is available at no additional cost to SHOWTIME customers who subscribe to the network through participating providers. Subscribers can also watch on their computers at  www.showtime.com and  www.showtimeanytime.com.
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